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Village Hall Committee Minutes July 2021

Village Hall Committee Minutes

Village Hall Committee Minutes…

FELMINGHAM VILLAGE HALL

MINUTES OF THE COMMITTEE MEETING HELD ON 22ndJuly 2021 in the Village Hall

1.PRESENT: Roy, Carol, Roger, Syd, Des and Sarah

2.Apologies:John, Helen, Ivan

3.Minutes of the Previous Meeting: Minutes of the meeting held on the 24thJune were agreed. Proposed by Sydand seconded by Sarah

4.Matters Arising

a.Bank set up with Barclays awaits issue of banker’s card etc for Syd and Roy

  1. Pat Testing of Fans Roy to discuss with hall extension electrician.
  2. Hall insurance Roger to write to insurance company and change addressee.Action complete
  3. Outstanding work list See attached notes
  1. Correspondence

E Mail received from GrahamFabb requesting goal post near the village hall be turned round, because the football pitch had been turned into a decorative meadow. The committee agreed to this, and Roger agreed to reply to the E Mail.New  youth goal mouth obtained and erected. E mail sent to Graham who was delighted with the rapid response and outcome.

  1. Treasurers Report:

The treasurers report was circulated prior to the meeting which was accepted and agreed.Showing a surplus of approx.£23K

Of the additional expenditure it was agreed to go ahead with the fence around the oil tank and boiler.

Estimates received for, side door emergencydoor and internal doors hall/bar. At a cost of £828 and £1345 respectively. These costs were agreed builder to be informed.

It was agreed to grant the bowling club £1000 to cover maintenance costs of the greensand upkeep of machinery. This is subject to a suitable banking procedure being set up.

7.Hall Booking

It was agreed that the hall should be marketed for events after the 1 September 2021. Opening date/event to be decided.

It was suggested we had a dog show and a Jazz band and Norman Lamb to open the refurbished hall

It was felt that the website needed updating. Sarah agreed to investigate whetherthere was anyone in the village who could help on this matter.Sarah reported that unfortunately no one in the village was willing to take this on

8.Projects:

The rear wall had been rendered and painted with barge boards replaced.

The front of the village Hallrendering, and barge board replacement agreed but awaits builder to carry out work.

Side door and emergency exit awaits builder.

Internal Double doors awaitsbuilder

Fencing around boiler and tank agreed at a cost of £770 awaits contractor. Syd to arrange

  1. Village Hall Extension

The building work has been completed by the builder. Snagging list submitted and completed

It was agreed that we seek an estimate for the front doors to bereplaced, rather than painted. Roger agreed to get an estimate from West Home Improvements for the doors and Kitchen. Estimates had been received and circulated. It was agreed not to replace the front doors andthat they should be painted instead.Also it was agreed not to proceed with a refurbished kitchen

The outstanding work list was discussed and shown attached

  1. Constitution update.

The constitution remains under review. Trust deed to be explained that it was formally known as lease of 1953. Further amendments required and awaited.

  1. Any Other Business

The surplus tabletops would be investigate to see if table legs could be obtained at a economic cost. Syd to arrange.

12 Date of Next Meeting

VH COMMITTEE MEETING TO BE HELD ON Thursday the19th August2021at 1900 in the Hall subject to COVID restrictions