Thursday 17th August 2023 at 7.30pm
- Present Roy, Mike, Syd, Sarah, Carole, Des, Elliot and Graham.
- Apologies received from John
- Minutes of the previous meeting held on Thursday 29th June 2023: agreed and signed.
- Matters Arising
Action points from previous meeting
- Kitchen Roy has a kitchen package now from Homebase outlining the costs, descriptions and layout for a new kitchen supplied by themselves. Going to get MKM to also quote like for like, using said information.
- Gent’s toilet Checked at the end of the previous meeting, and it was decided that it was still okay. Completed
- Radiator thermostat replacement Ongoing
- John to weedkill parking area beside hall Completed, John also cut grass prior to NW juniors game on the football area.
- Leaflet for industrial estate drop Graham will design leaflet before next meeting
- Constitution change Agreed by Holding trustees Completed by Neil
- Memorial bench The Parish Council have deferred a decision on whether they can contribute to the cost, the village hall committee decided they would cover the purchase cost if not, although it would be a memorial to all who have contributed to the hall and not for just one individual. The plan is for it to be erected on the patio area behind the hall.
- Wi-fi signage Ongoing
- Goalpost repair Roy has finished the repair Completed
- Correspondence
- Football pitch hire request A Madra based team wanted to hire the football pitch and changing rooms for a month at the beginning of season, unfortunately we no longer have the facilities for such a booking.
- Fields In Trust Contacted with regards to raising money for them on a sponsored dog walk
- Treasurer’s Report
Total accounts as of 14th August at £21987.24
A net positive balance for the year of £1397
£157.50 received via cheque from Openreach for remuneration for the installation of telegraph pole at front of the hall.
- Card reader purchase Syd hopes to purchase in the next month. Mike to help Syd install system
- Bookings and events update
Active future booking this week Completed, they seemed to be pleased with the hall and facilities
Book a burger event Saturday 19th August Cancelled
Casino night December 30th was discussed need to organise exact arrangement of the evening and plan a rehearsal evening possibly for end of October on hopefully a Friday night social evening, date not finalised. Arrange rehearsal date and games to be played, raffle prizes donations, Roulette wheel, cards, chips etc.
Publicise event to the village, also cocktails that will be available.
More planning needed as above
Movie night Idea put on hold for now
NHS Physiotherapy booking enquiry for Tuesday and Thursday daytime with storage area availability
Monday evening Dance Motion bookings
8. AOB
Garden tidy up Organised for Monday 21st at 6.30pm
Elliot informed the committee of a near incident in the football area, as cars were parking for a Friday night dance and children were playing. Obviously the parking in the football area, reducing the area for available play.
Having the parking directly behind the hall instead was mooted, but this area apparently gets too wet at times, and therefore the small football area is the only other area for overflow parking.
Meeting closed at 8.56
A Hive heating controller system was then also mentioned To be further discussed at following meeting
Next meeting 28th September Also 9th November.
AGM Friday 24th November with social night.