- Present, Roy, John, Syd, Karen, Sarah, Mike and Graham
- Apologies received for Des
- Minutes of the previous meeting held onThursday 8th August 2024: agreed and signed.
- Matters Arising
Action points from previous meeting
Kitchen Ongoing Syd reported that grant applications are ongoing to:
Bernard Sunley Foundation have agreed to pledge £3000 towards the new kitchen, the grant is valid for 2 years and will be paid when we are ready to go-ahead with the project. Syd said the hope was to raise £10,000 total in grants and put £6,500 towards it from village hall funds, however if cannot raise that amount will have to go-ahead with what we do have. Also in the middle of an application to the Garfield Weston Foundation, the application for Morrison’s was rejected and the Geoffrey Watling application may need to be re-started. Also have not as yet received a reply from the Bartrum Trust.
Repair manhole cover surround replacement Ongoing
Syd reported that we now have the manhole cover, the surround repairs need to be done before fitting and is on Chris Turner’s to-do list
Points from RIsk and H&S Report
Chemicals and COSHH sheets – Ongoing
Points from Fire assessment report
Move gas bottle and Fire procedure signs Ongoing
Committee task list Was updated
Gutter cleaning date to be arranged between Roy and John Carpet edging in bar To be re-fixed
Hall garden tidy up Completed by Sarah and John and Roy,John unfortunately received an eye injury in the process.
Floor cleaning Ongoing Look at hiring one in the near future
Monday Night dart’s team Update Graham informed the committee that himself and Stephen had paid the league fees to enter a team as Felmingham village Hall, but having failed to find either of the electronic scoreboards in the store room or loft, and being slightly short on numbers. Stephen had visited Madra and agreed to amalgamate with a Madra ‘B’ team who wished to enter the league as they had extra players and also the necessary equipment, therefore the team would instead now be playing at MADRA (Knapton). Committee members replied that it was a bit of a shame and maybe a team could be formed in the future
King’s Beck Newsletter article Sarah has successfully written an article for the village hall and was published in the recent newsletter, to promote hall events including BBQ event, dances and zumba, also the darts team. Events for the next newsletter include Further social event on Sept 20th, Roy also passed on information for dance dates and booking information.
- Correspondence
No correspondence to report
6. Treasurer’s Report
Financial position as of 31st July 2024
Community A/C £10389.63
Business Premium Account £14853.28 Total£25242.91
Positive balance for the year to date is £1885.94 compared to £1127.64 last year at end of July,
Although August and September 23 added £1513.97 to achieve positive balance of £2641.61 for last financial year, we have one outstanding invoice for £18.00 from May.
Further to the kitchen grant applications, Syd has been looking into a Screwfix application, but we may not be eligible under their criteria but will still apply. Also the North Walsham Community Shop, Neach Loan and Bartrum Trust to further consider. Also have not yet still had an invoice for bar licensing. Sarah noted on the accounts that there had been some very profitable dances and thanked Roy. Syd was also pleased with the 2 most recent social evenings which had been very successful.
7. Bookings and events update
Des the booking clerk was not present so couldn’t update the committee
Barbeque Saturday August 24th 4-7pm and social evening to follow
Event coordinator Karen said she was happy to coordinate in advance of the event but will be away on holiday the day and week before the event. John also informed the committee he would be away on the day.
Olympic‘ style’ events: Mike offered to run events
Events decided upon as follows(6)
Welly throw (wanging) for adults
Vortex throw for kids
Standing Long Jump for kids
Chair polo for adults Speed shot mixed?
Relay race for families
Mike to get medal sets for each event
Also games in hall
Burger / hotdog quantities and supplier / any other supplies.
60 burgers/ 40 sausages and 10 veggie burgers
John and Karen to ask Papworths as local village supplier for burger and sausage prices
Roy to get 70 baps and 40 finger rolls Sarah to get onions and veggie burgers Napkins?
Barbeque cook/s and someone to take money in front of cooking area?
Graham to be meat BBQ cook, and Sarah veggie BBQ and onions
Sarah to ask Helen and Justin to help out with taking money/orders for BBQ
Bar Syd
Raffle Karen to again tryn to get prizes, Sarah agreed to collect any prizes when Karen is away. Roy agreed to sell tickets on the day, although he also has bowls event on at top of playing field 2-4pm
Music ton be sorted
Advertising /signage Graham has put up sign £10 from work at village hall and leafleted village houses also Facebook posts
Mike gazebo, help to put up Meet at noon on day of event
Pre event meeting organised for Thursday 22nd August at 7.30, Roy unable to attend.
AOB
Mike announced he is happy to re-join the committee which was warmly greeted. Mike to enquire about the charity of the month at Sainsbury’s
Roy reported that someone has been using chalk on the side and back of the hall
Roy is to order 2 tonne of topsoil to fill in dips and wheel tracks etc to the back of the hall.
A supplier from the Stalham area to be contacted, Mike asked if this could be done after the BBQ event.
It was asked if we could find out who is responsible for trimming the trees in front pavement which are on Batrum Trust land.
The committee wish to acknowledge that they are sad to hear of the passing away of long-time village hall committee member Helen Pardue recently.
Next regular meeting 19th September at 7.30pm
Minutes submitted by: Graham Fabb
Minutes approved by: Committee and Chairman Roy Hindle 19/9/24