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Village Hall Committee Minutes November 2021

FELMINGHAM VILLAGE HALL

MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY 18th NOVEMBER 2021 (after the AGM)

Present: Roy Hindle, Syd Arksey, Carole Carter, Sarah and Ivan Smith, John Newstead,  Mike Pepperell, Des  and Elliot Fern, Neil Thrush, Graham Fabb.

Apologies: none

Matters Arising from the Minutes of the previous meeting held on Thursday 21st October 2021

List of outstanding work:

Item 4: Changing Rooms. Removal of existing fillings, redecoration. To be let as pop-up shops or small meeting rooms.

Action: Defer until after re-opening of Hall. Project for 2022.

Item 5A: Storeroom. Room decorated. Racking installed.

Item 5B: Bar. Optics fitted and rack modified. Claire  and Emma coming to set up Bar Wednesday 24th Nov.

Action: Till to be installed and till training given. Glass washer to be purchased and installed. Round tables and armchairs to be moved into Bar area.

Query: Do we need Bar to be available at Re-opening Event? Drinks will be provided free. Time before event now limited.

Item 6: Cleaning Cupboard. To be created in side room.

Action: awaiting attention by plumber. Roy and John to chase after re-opening. Project for 2022.

Item 7: Front Kitchen refurbishment. On hold until next year. Project for 2022

Action: Deep clean and sorting of crockery. Carole and Sarah to action on Monday 22nd Nov

Item 10: Clean and polish floors. Clean furniture (done)

Action: Sarah to contact Kevin Jarrad. Also ask about front entrance carpet.

Item 11: V.Hall Sign (over doorway) Reposition security camera.

Action: Roy and John to reposition cable so that sign can be affixed over doorway.

Item 14: Building work outstanding: re-rendering of lintel area over front doorway. Re-setting of patio doors at rear.

Action: Ivan to email Danny at DTC NB Also refitting of Defibrillator URGENT*

Correspondence

Allied Westminster: new policy and premium awaited

North Norfolk District Council: Final inspection complete for certification. NB Patio doors should be kept unlocked when Bar is in use, as this is a Fire Exit.

Treasurer’s Report: see AGM for full details.

Financial Report 18th November: Balance after meeting costs: £19276.73 ( less Glass washer £1020)

Website: Des and Elliot Fern have revamped opening page. Minutes of VHall meetings have been categorised by date.  Facilities have been listed. Still working on Calendar. Site now linked to Facebook.

Action: details of Martial Arts class to be added. New photos added as available. Roy to send list of dances (see below)

Bookings    

C&W dances: booked through next year. Roy to send full list to Des for inclusion on Website.

Charging: Des suggested £9.00 per hour or £14.00 if Bar wanted (to cover staff costs) for new customers. Existing hirers to be kept at current rate until April 2022. To be discussed at next meeting.

Re-Opening Event Saturday 4th December

Sarah reported back from Sub-committee meeting on 15th Nov.:

Invitations: flyers delivered to 150 homes in the village. Mike to put up poster in V Hall outside notice board.                       

                   Roy has emailed sponsors.  Parish Council, Trustees, NNDC, Giles ,Danny, & Saul  have received invites.

Catering: Food ordered from “Dig In”, Aylsham, catering for 70 at £5.00 per head. Sarah and Mike to collect at 1.30.

                 Syd and John have been to Bookers for wine, soft drinks, crisps, biscuits, paper plates, cups and napkins.

                 Mike offered to serve teas and coffees if required. Drinks put out on arrival, then food trays sent out to tables after the ceremony and speeches.

                 NB Wine glasses to be washed. Carol and Hazel will set out drinks.

Press: Sarah to write press release for EDP,Town&Country, Crablines, for after the event. DES will take photos at the event and send to Sarah.

Music: Richard Fletcher (keyboards player from Sheringham) booked to provide  light background music.

Plaque: John has sourced brass plaque to be used at ceremony then replaced when stone plaque available

              Sponsors sign now on wall by hall entrance.

               Plinth, stand, posts for ribbon supplied by Des and John.  Carol to provide cloth for drape, Sarah to supply ribbon & scissors

Outside Front of Hall: Chiller and tank to be removed. Tubs of flowers to be repositioned. Defibrillator re-erected.*

               Re-hang V Hall banner on fence.  Borrow bunting from Banningham if possible (Roy to ask)

Display Board: Roy to ask Heather if we can borrow a display board to put up old photos  of V Hall and current re-building project (Danny to send)

Car Parking: Area of left-hand side of V.Hall to be reserved for VIPs. Elliot to supervise.

NB Run-through meeting to be held on Thursday 25th November at 4.00 pm for as many members as can attend.

ALL MEMBERS TO MEET AT V.HALL ON THE DAY AT 2.00 PM LATEST

Bar and Kitchen Projects: see above.

Constitution update: Now linked to the Trust Deed. Neil reported that Trustees now happy all is in order.

AOB: WiFi password needs to be put on noticeboard inside front entrance to Hall. WiFi system needs to be separated   

         from the security system. Password to be changed monthly.

NB Sarah has agreed to take Minutes and circulate them with the Agenda for the next meeting. This is strictly on the understanding that after January’s meeting, the post of Secretary is taken over by someone else.

DATE OF NEXT MEETING: THURSDAY 20th January 2022

What's On

ZUMBA every Tuesday 19.00 20.00

Start date: August 23, 2021
End date: August 23, 2022
Time: 12:00 am - 12:00 am
Location: VILLAGE HALL

Lonestar Country music

Start date: January 14, 2022
End date: July 8, 2022
Time: 12:00 am - 12:00 am
Location: Felmingham village hall

felmingham lone star music and social nights

JUNE 17TH  TREY JACKSON

June 24th    Social night

JULY  1ST     STERWART HULL

JULY 15TH   GARY LEONARD

July 22nd     social night

JULY 29TH   KEVIN BARRY

AUG  12TH  CHRIS MEZZA

Aug 19th     social night

AUG  26TH  CHRIS HARRIS

SEPT  9TH    KENNY PAUL

SEPT 23RD   PETER SHAW

Sept 30th    social night

OCT    7TH    MARC JAMES

OCT  21ST    GYLN LONG

Oct 29th      social night

NOV   4TH    KENNY JUNIOR

NOV  18TH   COLE JACKSON

Nov 25th      social night

DEC    2ND    BRIAN MANN

DEC    9TH     KAY D

DEC  23RD    BOBBY GRAHAM  

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